This is a fantastic opportunity to provide project and administrative support for a range of client projects and you will be part of the team that is key to making sure everything runs smoothly. Working behind the scenes you will be involved in a variety of tasks that include general office processes, arranging travel, liaising with suppliers/clients, researching new software, and QC of internal documents. The Project Co-ordinator is part of a supportive, team who provide solutions for our pharmaceutical clients to the highest standard
Key responsibilities
- Undertake support activities necessary for the efficient and timely execution of projects including liaising with account teams and on occasion with clients, on administrative aspects of projects
- Assist with the project planning and execution of client meetings including travel and logistics and liaison with hotels and restaurants
- Liaise with account teams to ensure adherence to agreed project timelines, including adjusting and updating timelines as agreed with clients
- Input materials and references to Veeva Promomats and Spectra (approval systems) then manage the process and amendments in association with the editorial and client service teams. Training will be given
- Undertake production and/or ordering of materials such as tent cards, badges, directional signage, agendas etc working with editorial, meetings management, client services and external suppliers as required
- Arrange, in a timely fashion, worldwide travel for Makara Health employees including flights, accommodation, car hire
- Research and organise venues, accommodation, and catering for Makara Health internal meetings and annual events
- Format and QC a range of documents from general correspondence to proposals, reports, schedules, and presentations in Word, Excel, and PowerPoint
- Maintain secure filing and archiving practices in accordance with the company processes and office procedures
- Be proactive in researching and sandbox testing new software that may be beneficial for the company
- Source and purchase images
Essential skills/experience
- Customer service experience or equivalent
- Good communication and interpersonal skills capable of maintaining strong relationships
- Strong organizational and multi-tasking skills
- Excellent analytical and problem solving abilities
- Detail focused and extremely computer literate
- Proactive with an appetite for learning new skills
- Good project management skills
- Fully conversant with relevant software programmes e.g., PowerPoint, Excel, and Word
To be considered for this exciting opportunity, please send your CV to hr@makarahealth.com